Skip to content
Skip to content

Information Manager (BIM)

Establishing information management for a public client

SP-3F2O4UTY · Interim issue 2 · published on RPF

Full Technical Record (opens on RPF in a new tab) Interactive Infographic (opens on RPF in a new tab)

Print / save as PDF (opens in a new tab)

Persona · Ireland, CWMF · Issue 28/10/2026 · 2-minute read

Information Manager (BIM)

My role is new and continues to evolve. The BIM Mandate is why the ETB needs a uniform approach now.
The Information Manager, in their own words

The Information Manager at a public education body sets the information rules for its school projects, checks what the design team and main contractor deliver, and makes sure the school can use it after handover.

Works for
Education and Training Board
Organisation
Public client
Project
€14m school extension
BIM Mandate
Applies

Does this sound like your job?

Project CDE
Rule checks completeModels and asset data checked
Gateway acceptedRecorded on the shared system

New here? A persona is a short, realistic story about one person at work. Not a real person, but built from real jobs, projects and rules.

  1. A role
  2. A situation
  3. The steps they take
  4. What to learn and read

The story in three frames

What the job looked like, what changed, and where they need to get to.

  1. 1 · Before

    Each department its own way

    No one managed the ETB's information. Files came from consultants at the end, in folders nobody could search.

  2. The school extension is €14m, so the BIM Mandate applies. What do we ask for?

    One approach that works for every project?

    2 · What changed

    The BIM Mandate needs one approach

    Several projects now fall under the BIM Mandate. The ETB needs one approach for all of them, and someone to lead it.

  3. Verified

    3 · The goal

    One approach everywhere, by 01/07/2027

    The same requirements on every project, records the ETB can use, and an approach that improves with each project.

Six steps, and who hands what to whom

You do the steps, with the Project Coordinator. You check what the design team lead and main contractor send.

You getYou send

You

Information Manager

1

Check where things stand

Review past handovers, consultant systems and files; agree who does what.

2

Set what the ETB needs

With estate management, write what the ETB needs to run its schools.

3

Put the rules in the tenders

Add the information rules, naming standard and bid scoring to tenders.

4

Set up and check plans

Set up the online filing system, then check the design team's plans.

5

Check what is delivered

Run checks on the design models and asset data against the rules.

6

Hand over to the school

Move checked asset records into the ETB's systems and write up lessons.

You send the requirements and protocol to the coordinator
You get BIM and delivery plans from the design team lead
You get the design models from the design team leadYou get as-built asset data from the main contractorYou send a list of fixes to the design team lead, if needed
You send the asset model and sign-off to the coordinator

Project Coordinator

Receives what you issue

Receives the information requirements and protocol
Receives the checked asset model and your sign-off

Design team lead

Lead appointed party

Submits the BIM execution and delivery plans
Submits the design models; fixes them if sent back

Main contractor

Submits as-built data

Submits as-built asset data in COBie

Your choice after step 5: do the models and asset data meet the requirements?

No single right answer. The Report compares the options in detail.

  • It meets every requirement

    Good: accepted and moved on to the asset model

    Watch: only when every check passes, never in part

  • Send it back for fixes

    Good: avoids problems from accepting it in part

    Watch: the whole model goes back; dates may slip

Everyone on this school project

Six personas share one made-up school project. Requirements flow down from the client; records flow back up.

What success looks like

By 01/07/2027

  • Information requirements are agreed and applied the same way on every project.
  • Every project uses the shared online filing process, and the ETB keeps the information.
  • Standards, naming and classification are set once and used everywhere.
  • Delivered work is checked before it is accepted, and the checks are kept on record.
  • Project Coordinators apply the requirements without specialist help.

What you'll learn

Four short learning briefs that match the steps. Suggestions to practise, not certificates.

  1. 1

    Set the client's information requirements

    Write the ETB's organisation, asset and project requirements, tied to CWMF gates.

    240 minutes · Case study workshop · Steps 1 and 2

  2. 2

    Write tender requirements and score bids

    Put the information requirements into CWMF tenders and score bidders' BIM plans.

    210 minutes · Group review · Steps 3 and 4

  3. 3

    Set up the shared system and check models

    Configure the online filing system, check models and issue clear fix notices.

    300 minutes · Hands-on software lab · Steps 4 and 5

  4. 4

    Hand over asset information and close out

    Check the final records and move them into the ETB's facilities systems.

    180 minutes · With facilities staff · Step 6

Keep these handy

Build Digital materials to keep open while you work.

Courses

Picked by Build Digital; they open on the provider's website.

Words you'll meet

The jargon on this project, in plain words.

BIM Dictionary
CDE
Common Data Environment: the project's shared online filing system.
EIR
Exchange information requirements: what the client asks each appointed firm to deliver, and how.
OIR and AIR
The information the ETB needs for its own decisions, and to run and maintain its schools.
AIM
Asset information model: the checked records the ETB keeps to run and maintain the school.
Appointing party
The formal name for the client, the ETB: it sets the requirements and accepts the work.
Lead appointed party
The formal name for the design team lead: it owns the delivery plans you check.

Want the full picture?

This overview is the first look. Open the detail when you are ready.

Scenario Report

The full story, the flow diagram and the key actions.

Read the Report

Infographic

All six steps on one diagram; open any step for detail.

Open the Infographic

Full Scenario Record

A checklist for every step, the sources and evidence, and the full learning briefs.

Open the Full Record

Prepared with Roles, Profiles and Flows (RPF) by ChangeAgents AEC, part of the BIM Excellence Initiative (BIMei). This overview supports decisions; it does not by itself set a legal or contractual requirement.

Persona code SP-3F2O4UTY · Issue 28/10/2026

Project CDE
Gateway accepted
Persona · Ireland, CWMF · 2-minute read

Information Manager (BIM)

My role is new and continues to evolve. The BIM Mandate is why the ETB needs a uniform approach now.
The Information Manager, in their own words

The Information Manager at a public education body sets the information rules, checks what the design team and main contractor deliver, and makes sure the school can use it.

Works for
Education and Training Board
Organisation
Public client
Project
€14m school extension
BIM Mandate
Applies

Does this sound like your job?

New here? What is a persona?

A short, realistic story about one person at work. Not a real person, but built from real jobs, projects and rules.

A roleA situationThe steps they takeWhat to learn and read

The story in three frames

Swipe to see what changed.

  1. 1 · Before

    Each department its own way

    No one managed information. Files came at the end, in folders nobody could search.

  2. The BIM Mandate applies. What do we ask for?

    Every project, same way?

    2 · What changed

    The BIM Mandate needs one approach

    Several projects fall under the Mandate. The ETB needs one approach, and someone to lead it.

  3. Verified

    3 · The goal

    One approach everywhere, by 01/07/2027

    The same requirements everywhere, usable records, and an approach that keeps improving.

Six steps, and who hands what to whom

You do the steps. You check what the design team lead and the main contractor send you.

Lines marked You get and You send are what passes between you and the others.

  1. 1

    Check where things stand

    Review past handovers, consultant systems and files; agree who does what.

  2. 2

    Set what the ETB needs

    With estate management, write what the ETB needs to run its schools.

  3. 3

    Put the rules in the tenders

    Add the information rules, naming standard and bid scoring to tenders.

    You send the requirements and protocol to the coordinator

  4. 4

    Set up and check plans

    Set up the online filing system, then check the design team's plans.

    You get BIM and delivery plans from the design team lead

  5. 5

    Check what is delivered

    Run checks on the design models and asset data against the rules.

    You get the design models from the design team lead

    You get as-built asset data from the main contractor

    You send a list of fixes to the design team lead, if needed

  6. Your choice: does the work meet the requirements?

    It meets every requirement

    Good: accepted in full. Watch: every check must pass.

    Send it back for fixes

    Good: fixed and rechecked. Watch: dates may slip.

  7. 6

    Hand over to the school

    Move checked asset records into the ETB's systems and write up lessons.

    You send the asset model and sign-off to the coordinator

Everyone on this school project

Requirements flow down from the client; records flow back up.

What success looks like

By 01/07/2027

  • Requirements are agreed and applied the same way everywhere.
  • Every project uses the shared filing process; the ETB keeps it.
  • Standards, naming and classification are set once and used everywhere.
  • Work is checked before acceptance, with the checks on record.
  • Project Coordinators apply the requirements without specialist help.

What you'll learn

Four short learning briefs. Suggestions to practise, not certificates.

  1. 1

    Set the client's information requirements

    240 minutes · Case study workshop · Steps 1 and 2

  2. 2

    Write tender requirements and score bids

    210 minutes · Group review · Steps 3 and 4

  3. 3

    Set up the shared system and check models

    300 minutes · Hands-on software lab · Steps 4 and 5

  4. 4

    Hand over asset information and close out

    180 minutes · With facilities staff · Step 6

Keep these handy

Build Digital materials to keep open while you work.

Courses

Picked by Build Digital; they open on the provider's website.

Words you'll meet

BIM Dictionary
CDE

Common Data Environment: the project's shared online filing system.

EIR

Exchange information requirements: what the client asks each firm to deliver.

OIR and AIR

The information the ETB needs for its own decisions, and to run and maintain its schools.

AIM

Asset information model: the checked records the ETB keeps to run and maintain the school.

Appointing party

The formal name for the client, the ETB: it sets the requirements and accepts the work.

Lead appointed party

The formal name for the design team lead: it owns the delivery plans you check.

Want the full picture?

Full Scenario Record

A checklist for every step, the sources and evidence, and the full learning briefs.

Open the Full Record

Prepared with Roles, Profiles and Flows (RPF) by ChangeAgents AEC, part of the BIM Excellence Initiative (BIMei). This overview supports decisions; it does not by itself set a legal or contractual requirement.

Persona code SP-3F2O4UTY · Issue 28/10/2026

App developed by ChangeAgents AEC (opens in a new tab) | Materials by Build Digital (opens in a new tab) | Course metadata from public sources | Persona by Roles, Profiles and Flows (opens in a new tab) app | v0.39.0 (what changed)